Main Responsibilities
First of all, the Buyer carries out a functional analysis and qualifies the requirements before evaluating the Total Cost of Ownership (TCO) and defining the provisional budget. They must also monitor changes in internal requirements and the market for their portfolio. They help to draw up technical and functional specifications with internal customers (production, supply chain, marketing, etc.) and implement the company's purchasing process (guidance, supplier selection, product purchasing, etc.).
The Procurement Buyer uses the company's internal database of suppliers, then identifies and contacts those who meet its needs. They issue invitations to tender, request quotations, analyse offers and rationalise the supplier panel. This professional prepares and conducts negotiations with suppliers, taking account of the customer's objectives. Finally, they draw up the procurement contracts (partnership or framework contract) with the help of the Legal Department.
The Purchasing Manager maintains commercial relations with suppliers, ensures that contracts are properly executed and manages any disputes. They ensure that the budget is respected, check with the finance department that suppliers have been paid and report on their activities. The buyer draws up the follow-up sheet, informs customers of the progress of orders and assesses their level of satisfaction. Finally, they carry out an annual review of supplier performance based on criteria defined with the Purchasing Department, and update the KPIs.